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Author Topic: 2020 Event Hosting Competition @ HITW  (Read 1924 times)

Canto

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2020 Event Hosting Competition @ HITW
« on: October 18, 2019, 06:05:28 PM »
2020 Event Hosting Competition

Have you ever wanted to host your own event? Think you can handle the planning, stress, and logistics to do it? Want a chance to make your own mark on the Michigan Airsoft and  Midwest communities? Now is your chance! Hole in the Wall Paintball is opening up an event slot this year for one lucky player and their team to try their hand at hosting a public event for the airsoft community.

- Selected Date: Saturday, May 16th, 2020
- Submissions Due: 11:59 PM, January 31st, 2020.
- Public Vote: February 22nd to 29th, 2020.
- All public voting for this event will occur on our Facebook event post.
- Event Post: https://www.facebook.com/events/2321589374758364

Event Submissions:

~ Open to all prospective hosts 18 years of age or older.
~ Must have a team to referee, staff, and operate the event itself (Minimum 8 Team Members).
~ Assistant hosting team members must be at least 14 years old to help with event functions.
~ All submissions must be received no later than 11:59 PM, January 31st, 2020.
~ Submissions must include the following starting information: Name/Title, Theme, Storyline, Factions, and Uniform Breakdowns.
~ All finalized objectives, missions, non-player characters, staffing, props, and modifiers must be submitted for review no later than one month prior to event date.

* Event submissions that do not include all of the required information will not be reviewed and will not be accepted. No exceptions.
** Submissions with inappropriate content will not be reviewed or considered.
*** Hole in the Wall Paintball, LLC and affiliates reserve the right to cancel, reschedule, alter, deny, copy, or end the event for any reason, with or without notification.

General Competition Rules and Regulations:

~ Open to all players 18 years of age or older.
~ Reliable transportation to and from event required.
~ Hosts are required to market and advertise their event.
~ Hosting parties will receive full credit for hosting the event itself, Hole in the Wall Paintball, LLC will be listed as the hosting location.
~ Must have a team to referee, staff, chronograph, and operate the event itself (Minimum 8 Team Members).
~ Must be willing to meet up and plan the event by walking the course no later than one month prior to event.
~ Hosts are required to bring their own props and place them accordingly.
~ Hosts are required to arrive the day before the event (afternoon) and stay on site until the conclusion of the event.
~ Hosts are required to place all props and objectives the day before the event date.
~ Hosting parties are required to share all information related to the prospective event with Hole in the Wall Paintball, LLC.
~ This event will be held in conjunction with Hole in the Wall Paintball, LLC with an outside party. Hole in the Wall Paintball will not be held responsible for poor turnouts, poor weather, problematic participants, or a lack of player interest.

Field Use and Reservation Terms:

~ $50.00 non-refundable deposit to secure location after selected event is approved.
~ Reservation deposit due no later than one month prior to the scheduled event date.
~ Event pricing and registration costs will be determined by Hole in the Wall Paintball, LLC.
~ All registrations on-site or off will be handled by Hole in the Wall Paintball, LLC or affiliates.
~ All prepays will be handled by Hole in the Wall Paintball, LLC or affiliates.
~ Hosting parties will receive a portion of event admissions.
~ Hosting parties will receive a lifetime event pass good for all events hosted by Hole in the Wall Paintball or selected affiliated organizations.

~ Events cannot be cancelled for any reason whatsoever including poor weather without the prior consent and notification to Hole in the Wall Paintball. Event control can be switched at any time with or without prior notification.
~ Outside vendors are allowed with prior approval and a $50.00 non-refundable access fee per vendor.
~ Pre and post event camping will be offered to all participants free of charge.
~ Participants are allowed to bring personal replicas, gear, accessories, etc for an event swap meet.
~ Hole in the Wall Paintball LLC, is allowed to offer all inventory owned by Hole in the Wall Paintball, LLC, affiliated organizations, partners, or associates for sale or distribution.
~ Hole in the Wall Paintball, LLC is responsible for all food sales (meal) and related activities.


~ Hole in the Wall Paintball reserves the right to alter or rearrange field layouts to accommodate other groups.
~ Guaranteed field areas include the “Bing Mao Basin”, “Heartbreak Ridge”, and “Lower Speedball”.
~ Field areas such as “Deadwood” will be kept out of play until a determination is made by Hole in the Wall Paintball regarding usage and field traffic.
~ Areas including “Speedball/Hyperball” and the “Target Range” will not be used for game play.
~ Hole in the Wall Paintball will not be closed for walk-on paintball traffic the day of the event. All players must share the entire course in an equitable and agreeable fashion. No exceptions.
~ Hosts are not allowed to modify, alter, change, or rearrange any portion of the course without prior approval from field staff. No exceptions.

~ Parties violating above mentioned policies will receive a lifetime ban, termination of event operations, switching of event control, and forfeiture of the 10% registration share from Hole in the Wall Paintball and affiliated organizations. Law enforcement will be used if required.
~ Destruction of property will result in an immediate termination of event operation, switching of event control, a lifetime ban, forfeiture of the registration share, and immediate removal of problematic players from field grounds. Law enforcement will be used if required.

Events can be submitted by messaging the Hole in the Wall Paintball Facebook Page. All public polling will be conducted there.

- Submissions Due: 11:59 PM, January 31st, 2020.
- Public Vote: February 22nd to 29th, 2020.
- Event Post: https://www.facebook.com/events/2321589374758364
« Last Edit: October 18, 2019, 06:09:03 PM by Canto »

Canto

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Re: 2020 Event Hosting Competition @ HITW
« Reply #1 on: October 18, 2019, 06:08:27 PM »
Reserved For Additional Information

Canto

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Re: 2020 Event Hosting Competition @ HITW
« Reply #2 on: January 01, 2020, 11:48:59 AM »
Just a reminder to all would be participants, the deadline for event submissions is January 31st, 2020. Get those submissions in and don't lose out on your chance to run your own event!